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Frequently Asked Questions

Annual Fees FAQs

 

1. Who needs to pay annual fees?

Architects registered in the practising class, approved companies and approved partnerships must pay annual fees, pursuant to the Architects Act 1991.

Architects registered in the non-practising class are not required to pay annual fees.


2. 
When are annual fees due?

Annual fees are due by 1 July each year for the registration period ending 30 June the following year.

Architects Registration Board of Victoria (ARBV) will notify architects, companies and partnerships once payments can be made.  The fees can be paid from the end of May each year via the ARBV website portal.


3. How much are annual fees?

Annual fees for the registration period 1 July 2019 – 30 June 2020 are:

Architect – Practising $296.20
Approved Company $444.30
Approved Partnership $370.25

Annual fees are subject to change each financial year.


4.
What if I am only registered for part of the year?

While the Architects Act 1991 makes no provision for fees to be pro-rated or reduced for architects or approved companies and partnerships registered for part of the registration year, the ARBV will not require architects who are granted registration in May or June 2019 to pay annual fees again until 1 July 2020.


5. How can I pay annual fees?

Payment can be made by:

  • Credit Card or PayPal via the ARBV website at the top right hand side of the home page, go to Sign In
  • Cheque – mailed to: ARBV, Level 7, 372 Albert Street, EAST MELBOURNE 3002


6. 
What happens if I don’t pay my annual fees? 

If you don’t pay your annual fees by 1 July, ARBV may consider suspending your registration, pursuant to the Architects Act 1991. This means that you will be taken not to be registered under the Act and will not able to use the title ‘architect’ or provide architectural services.

If an approved company or approved partnership fails to pay is annual fees, ARBV may consider suspending its approval.


7. How do I log in to the ARBV website portal to make my payment?

  1. Via the ARBV website
  2. At the top right-hand side of the home page, click ‘Sign In’
  3. Enter your username and password
  4. Once logged in, click ‘Manage Profile’
  5. Select ‘Invoices’ to go to the payment screen
  6. Make your payment using credit card or PayPal

Your username is your registration number or the company or partnership’s approval number.
Architect registration numbers start with ‘1’ and company and partnership approval numbers start with ‘5’. For further information see the ARBV Website Portal FAQs.


8. 
What if I am the architect director of an approved company or the architect partner of an approved partnership?

Annual fees are required to be paid by architects registered in the practising class, as well as approved companies and partnerships. There are separate annual fees payable for each – the amounts are noted in 3. above. This means some architects will make two payments of annual fees – one as an individual registration, and a second for an approved company or partnership.

ARBV will notify approved companies and partnerships of the requirement to pay annual fees via emails to the architect director or architect partner.

9. Can I pay annual fees for my registration and my approved company / partnership together?

No. You will need to log in to each profile on the ARBV website portal and pay the invoices separately.


10. 
I am having trouble accessing the ARBV website portal, what should I do?

Please see the ARBV Website Portal FAQs. If you are still having trouble, please contact the ARBV office on 03 9417 4444 or via registrar@arbv.vic.gov.au


11. 
I have received an annual fees invoice, but I no longer want to be registered in the practising class. What do I do?

You need to apply to change your class of registration. Applications can be made via email to registrar@arbv.vic.gov.au . Please include your full name and registration number when making your request.

12. Do I need to provide proof that I am covered by professional indemnity (PI) insurance when I pay my annual fees?

You must supply the ARBV with your PI insurance Certificate of Currency within two weeks of the policy expiry, or if your employer has changed and you are covered by a new policy.

If this occurs at the same time as you are paying annual fees, you must provide this information to ARBV. See our PI insurance page for more information.


13. 
Do I need to provide evidence of continuing professional development (CPD) when I am paying my annual fees?

No. Evidence that you have completed CPD does not have to be provided for the 1 July 2019 to
30 June 2020 registration period.

Please note that ARBV will require architects registered in the practising class to make a declaration as to the completion of CPD from 1 July 2020. Please monitor the ARBV website for further updates.

ARBV Website Portal FAQs

ARBV Website Portal FAQs

1. What is the ARBV website portal?

The ARBV website portal is where your registration profile is available for you to access your registration information, update your contact details and pay your fees online.

2. How do I find the website portal?

  1. At the ARBV website you are currently on
  2. At the top right-hand side of the home page go to ‘Sign In’


3. How do I log in to the ARBV website portal?

  1. At the top right-hand side of the home page, click ‘Sign In’
  2. Enter your username and password


4. 
What is my username?

For Registered Architects

Your username is your registration number. Architect registration numbers start with ‘1’.

For Approved Company or Partnerships

Your username is the approval number. Approved Company or Partnership’s numbers start with a ‘5’.


5. 
How do l reset my password?

  1. At the top right-hand side of the home page, click ‘Sign In’
  2. Click ‘Forgot Password?’
  3. Scroll to bottom, enter your details in ‘Username or Email’ box
  4. Check the ‘I’m not a robot’ box
  5. Click ‘Reset Password’

6. How do I update my contact details?

Login to the ARBV Website Portal to update your contact details.


7. 
How do I pay my invoices?

  1. Once logged in, click Manage Profile
  2. Select Invoices to go to the payment screen
  3. Make your payment using credit card or PayPal

For further information about payment of annual fees, see Registration Renewal – Annual Fees FAQs.


8. 
What if my details on the website portal are incorrect?

Login to the ARBV Website Portal to update your contact details. If you are still having trouble, please contact the ARBV office on 03 9417 4444 or via registrar@arbv.vic.gov.au

PI Insurance FAQs

Why must Architects be covered by PI Insurance?

It is Government policy that registered professions should have adequate insurance because it is in the public interest. At the same time, PII indemnifies architects for their legal liability to their clients and others relying on their advice.

Architects can be ‘joined’ to a legal case against other practitioners on the same project in a ‘joint and several liability’ case.

The Architects Act makes it an offence to work as an architect without having the required insurance cover.

Is it an offence to work as an architect without PI Insurance?

Yes. The Architects Act (Section 8B) makes it an offence to work as an architect without having the required insurance.

The Act provides for penalties of 100 penalty units (= $14,761.00) for an individual and 500 penalty units (=$73,835.00) for a company found to be in breach of this requirement. (A penalty unit currently equals $147.61)

It is also an offense (Section 8C) to represent to be insured when uninsured. Penalties apply of 100 penalty units (= $14,761.00) for an individual and 500 penalty units (=$73,835.00) for a company found to be in breach of this requirement.

The Ministerial Order refers to ‘All Architects who carry out work as an Architect.’ What does this mean?

Working as an architect means providing architectural services and/or advertising for the provision of such services. Such persons must be registered in the Practising class.

I’m an Architect employed in a government department (or local council or university). Should I have Insurance?

Proof of employment by Government Department, municipality or tertiary educational institution must be provided to the ARBV.

What sort of Insurance do I need?

Architects must be covered by Professional Indemnity (PI) insurance. The policy needs specifically to cover architects. The details are in the Ministerial Order, and summarised below.

How much PI Insurance cover do I need?

Not less than $1 million plus not less than $200,000 or 20% for defence costs, with one automatic re-instatement. Please check the Ministerial Order for full details and discuss its requirements with your insurance broker.

I’m employed as an Architect in an approved Architectural firm. Do I have to take out my own Insurance?

Employees of an Architect or an approved Architectural Company or Partnership may be covered by the employer’s policy. It is wise to check the details of that cover.
On registration and on renewal of the policy each year, you will have to provide proof of that cover to the ARBV.

If an employee undertakes architectural work independent of the employer, he or she must take out their own PI insurance cover for that work. They are not covered by their employer’s policy for their own work.

I’m an Architect employed by a non-architect. Do I need PI Insurance cover?

Yes. Your employer must have a PI policy that states that it covers architects/architecture. It is wise to check the details of that cover.

What information about my Insurance should I provide to the ARBV?

The form of proof required is a Certificate of Currency or equivalent (e.g. Schedule). The document must contain the validity dates for the policy, including the expiry date.

If you provide an employer’s policy, we require some evidence linking you with the employer, e.g. a letter from your employer stating that you are covered by their policy, or an email providing the certificate that emanates from the employer’s system.

When must I provide a PI Insurance Certificate to the Board?

A new Certificate of Currency needs to be provided to the Board when the policy is renewed or changed, or if the architect changes employer and is covered by a different policy. Please note that architects are no longer required to supply the certificate with their annual fee payment, and are asked not to do so unless it coincides with policy renewal.

Proof should be preferably emailed as a PDF to registrar@arbv.vic.gov.au. Please make clear in the message whose registration the proof is being provided for.

Is a letter from the employer simply stating I’m covered by their policy sufficient?

Yes, however the employer would need to send the ARBV a Certificate of Currency if they do not provide one directly to the employee.

What if there are changes to my Insurance cover?

If your insurance arrangements change (e.g. you take out a new policy, you change employment and are therefore covered by a different policy, etc), you must inform the Board in writing and supply the new Certificate of Currency within 14 days of any change.

I am a contractor – I provide architectural services on short term contracts to various organisations and companies. Am I covered by their Insurance?

No. You are really self-employed, and need to have your own cover.

If I rely on my employers Insurance and become unemployed, what do I do?

You will need to advise the Board of the change. Your registration must be converted to Non-Practising whilst you are not covered by PII. It can be easily converted back to Practising when you are again covered.

Must employees be named in the Insurance policy or the certificate of currency?

No. Firms’ policies and Certificates normally cover employees without specifically naming them.

What if I only do ‘small’ jobs? Do I need Insurance?

The quantum of work is irrelevant. In order to practise as an architect at all, one must be registered as Practising, and be covered by compliant PII.

What are the approved cooperatives for Architects Insurance?

Cooperatives providing insurance cover for members must comply with Part 8 of the Ministerial Order and must be underwritten by an insurer authorised to conduct insurance business under the Insurance Act 1974.

I am ‘semi-retired’, doing occasional work. Do I need Insurance?

The quantum of work is irrelevant. In order to practise as an architect at all, one must be registered as Practising, and be covered by compliant PII.

I am considering overseas travel for at least a year. How does this affect my registration and my Insurance cover?

If working overseas or otherwise temporarily out of practise in Victoria for a period of time, you can covert to Non-Practising registration.

I am an Architect about to take maternity leave. How does this affect my registration and Insurance cover?

See previous answer.

If I change to the Non-Practising class of Architect, should I retain Insurance?

If you have been practising as an architect and move to the non-practising class, you are advised to maintain PI insurance cover for at least seven years after ceasing to practise (known as run-off cover). You are not required to provide Certificates to the ARBV.

Other

If you have questions regarding PII that are not answered here, or if you require clarification of any of the answers, please phone the ARBV and ask to speak to the Compliance Consultant.

APE FAQs

  1. Do I have to do the APE?

The Architectural Practice Examination (APE) is one pathway to registration. It is the most common pathway for recent graduates. If you think you may be eligible for a different pathway for registration you can email us at registrar@arbv.vic.gov.au or see the Architects Accreditation Council of Australia (AACA) website for further information on pathways to registration.

 Do all states and territories hold the APE at the same time?

 The APE is held at similar times across the different states and territories, but you must check with the individual Boards. Only part 2: National Examination Paper (NEP) is on the same day nationally.

  1. Can candidates’ complete parts in different states?  

Part 1 and 2 of the APE must be completed in the same state. Candidates may apply in any jurisdiction for both part 1 and 2. Part 3 can be completed in a different state.

  1. Are you required to complete the APE parts in order? 

The APE parts must be completed in sequential order.

  1. When do logbook submissions open?

There are two APE rounds each year, submissions are open for 2 weeks each round. Please see our website for 2019 APE dates.

  1. Do I need to reapply if I have already completed part 1 or part 2?

Candidates resubmitting for Part 2 or Part 3 of the APE must submit their part 1 documents during the submission dates. The part 1 documents should be updated to reflect any additional experience and/or projects since completing Part 1, this includes a new statutory declaration.

  1. Where do I find the logbook for the part 1 documents?

The logbook can be found on the AACA website for the APE under ‘more information’. The AACA also have a helpful ‘how to logbook’ guide available.

  1. What do I do if I have lost my degree?

ARBV will accept copies of the degree, including photos. If you are still not able to provide a copy you may submit a transcript with a letter from your university confirming the completion of your qualifications and subsequent graduation.

  1. Where do I submit my application and upload my part 1 documents?

On the top right of the ARBV website, select ‘Register’, this will take you through to the ARBV website portal where you can submit your application. Please see our ‘APE Resources’ tab on the APE information page for instructions on submitting your part 1 documents for more information.

  1. What do I do if my username is not being accepted?

Try using a different username or including an additional character. If you are still having trouble call us on 03 9417 4444 or email registrar@arbv.vic.gov.au.

  1. What do I do if I can’t log back into my application after submitting?

Once you have submitted your application you will be locked out of the portal until after part 1 assessments have been completed. Please note that results will not be updated on your candidate profile, ARBV will email results to each candidate. 

  1. When will I receive my part 1 results?

Results may be released 3 to 6 weeks after submissions close for the APE round. We will be in contact with candidates via email, so ensure you check your email regularly and follow us on Facebook, Twitter, Instagram and LinkedIn for updates.

  1. Do I get a refund if I fail?

Candidates are not refunded the full APE part 1 and 2 fee if they do not successfully complete part 1. They are refunded for the part 2 portion of the APE ($245), as they will not be proceeding to part 2.

  1. What is the date for the National Examination Paper (NEP)?

The NEP is held nationally on the same day, this is published in advance on each Boards website and also on the AACA website. Please see ARBV 2019 APE dates for more information.

  1. When will I receive my results for part 2? 

NEP results will be emailed to candidates approximately 3 – 6 weeks after the exam. Please monitor the ARBV website for updates about the release of results.

  1. If I fail part 2, what do I do?

Candidates can reapply for part 2 in subsequent rounds if they fail. However, they must do so within 2 years of receiving their results for part 2. If candidates apply outside the 2 year time frame they will be required to resubmit for APE part 1 and 2. Candidates will need to provide amended part 1 documents with any additional experience since first submitting, with a new statutory declaration.

  1. When will I find out what date and time my interview for part 3 is?

Specific interview dates will be included in emails to candidates.

  1. Can I change my interview date or time?

Given candidates have advance notice of the examination period and the large number of interviews held each round, ARBV is unable to accommodate requests to change dates or times. If you will not be available, we suggest you apply at the next round.

  1. Can I appeal my decision?

If you would like to appeal your results, you must write to us at registrar@arbv.vic.gov.au. Please see the AACA Procedure for candidates guide for more information on appeals.

  1. If I fail part 3, what do I do?

Candidates can reapply for part 3 in subsequent rounds if they fail. However, they must do so within 2 years of receiving their results for part 3. If candidates apply outside the 2 year timeframe they will be required to resubmit for APE part 1 and 2.

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